iDocuflex - Document management System of INI Technologies, includes the processes and procedures your organization uses as it pertains to capturing, storing, securing and retrieving documents on a daily basis.
The Primary objective of this document management software is to enable the creation and control of the documents in the Integrated Document Management System of the organization.
The Software also helps to establish controls to manage the Internal Audit and management reviews systematically.
For many organizations, these processes and procedures can be greatly improved with the use of document management software.
- Creation / Changes of document within the respective department using their desktop in the organizations network
- Accessing the application and documents restricted to authorized personnel based on the pre-defined access rights definition set by M R
- On- line alerts/ Messages to inform document status
- Tracking of activities
- Check in / checkout ability preventing documents from being overwritten or deleted as documents are updated by more than one party.
- MR can view the status of document approval, raise comments, receive replies and then issue to concerned department by clicking a button
- Online paperless communication.
- Electronic approval & Issue of documents
- Supports the proposed coding system of classifying records and reference documents
- Linking of records/ evidence documents / formats with document.
- Easy irretrievability and traceability of document with controls
- Reduced storage requirement
- Controlled and Improved Document distribution
- Prompt removal of obsolete documents from all the points of use
- Internal audit monitoring and control
- Availability of current version of relevant documents from all the points of use
- Improved Security
- Disaster Recovery
- No Lost Files
- Improved Internal Operations